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Are You Feeling Secure? Read Atlantic's November Newsletter!

  
  
  
  
  
view in web: http://bit.ly/1x0R8MS

Why the Security of Your Documents Is Essential
Security threats are everywhere. Whether they come from hackers outside your organization or from a rogue employee within your business, your data and documents are always vulnerable. That is until you secure them. And no, locking them in a filing cabinet would not be considered secure by modern business standards!

Paper documents can easily be stolen or taken out of the trash if they aren’t shredded, but electronic documents also pose a risk. Unprotected digital documents that have been saved on your network are vulnerable to security breaches and loss. So, how does a business go about securing its documents?

Document management is an extremely valuable solution for businesses looking to protect their documents. Not only does a document management solution enable companies to efficiently store, manage, access, and distribute enormous volumes of information while eliminating the clutter of unnecessary paper from their office, but it also safeguards business documents with a series of controls and security measures. A document management system minimizes your risk of loss and/or unauthorized access to your sensitive data while granting access to approved users.

Assessing the Threat

Risks to your data come in all shapes and sizes: competitors, thieves, disgruntled employees, and hackers. So do the methods they employ, including hacking, spyware, and viruses, which enable both humans and software to access your sensitive information without authorization. So, it’s important to recognize which threats your business is most prone to and protect against those first.

Protecting Your Data

A document management system us...Read More
Read the full article: Atlantic's November Newsletter!

www.tomorrowsoffice.com

Atlantic, Tomorrow's Office 

Atlantic's Tarrytown OPEN HOUSE is November 13th!

  
  
  
  
  

You’re Invited To Atlantic's Open Houase in TarrytownGet Inspired by the Latest & Greatest in Office Automation

Thursday November 13th, 2014

9:00 AM to 5:00 PM

Atlantic's Tarrytown Headquarters
520 White Plains Road
Suite 510 (5th Floor)
Tarrytown, NY 10591

Click to REGISTER NOW

 register pic

Or go to:
http://atlantic-lunchandlearn-tarrytown.eventbrite.com


Click to View Map

 

Agenda:

  • 12:00pm Are You Managing Your Documents, or Are They Managing You? Document Management Solutions

  • 1:30pm  Work Flow Seminar – Automate your document driven business processes to lower costs, improve operational efficiency, communication and collaboration, and support compliance with laws and regulations.

  • 3:00pm  Production Print Seminar, EFI Fiery Workflows, Variable Data Printing, Web to print solutions

All Day Various Technology Demonstrations...Demo the latest and greatest in Office Technology, Konica & Ricoh Digital Presses

Raffle Prizes:  Toshiba Laptop & Knicks Tickets

Food and drink provided.

We look forward to seeing you there!

www.tomorrowsoffice.com

REGISTER online @ http://atlantic-lunchandlearn-tarrytown.eventbrite.com

 

Security Advisory: Protection against CryptoWall Trojan Infection

  
  
  
  
  

Atlantic Tomorrows Office has been remediating issues with some of our Managed IT clients who have become infected with the CryptoWall ransomware exploit. This malware is becoming more prevalent, and to date none of the major virus protection programs such as AVG, Symantec, Kaspersky and McAfee have been able to come up with a method of blocking the Trojan.

CryptoWall is similar to the well-known CryptoLocker Trojan.  Once executed on your PC, the malware encrypts your user files with an unbreakable code and prompts you to pay for the decryption key.  Once the malware is removed, the recovery process is to restore your files from backup, which will cause any updates made since the last good backup to be lost. 

Please note that this is a Trojan exploit and NOT a virus and, as such, is difficult for antivirus programs to stop.  This is why users with up-to-date antivirus are getting infected. Below are recommendations to help your firm avoid getting infected by this crippling application: 

-          Advise the employees in your firm to question all of their attachments - this is the single best way to avoid infection.  The majority of these infections are caused by unsuspecting users opening files that are attached to emails.

-          Before clicking on a link, regardless of who it’s coming from, users should hover over the link with their mouse to see if the URL is the same as said link.  For example, make sure if an email says “click here to retrieve your fax” that you verify (by hovering) that the link takes them to the fax service you utilize.   When it doubt, simply leave the link alone and visit the fax service website to retrieve the data. 

If anyone is unsure of an attachment, they should resist the urge to open the attachment to see if it is ok.  Check with the author of the email in question.

 

While there’s no sure-fire way to guarantee you will not encounter CryptoWall, good judgment and caution will get you a long way towards keeping your files safe.

Regards,

Frank Oriente  |  Director of IT Operations

Learn more, or contact us immediately if you have any questions:
Our IT team: atlanticiTsupport@tomorrowsoffice.com
 

Atlantic's October Newsletter: Top 5 Benefits of Mobile Doc Management

  
  
  
  
  

Click this link to read ATLANTIC'S OCTOBER 2014 NEWSLETTER: 

Top 5 Benefits of Mobile Document Management
You’re out of town when the emergency call comes in from your boss. She needs you to edit a presentation — and pronto. But your computer (and all your files) are a thousand miles away. This might be a stress-inducing, job-threatening situation — but you’ve got mobile document management. You (and anyone else authorized) can access company data and resources anytime, anywhere, from any device. 

The benefits of mobile document solutions go beyond remote access. With fast, intuitive retrieval on mobile devices, you also benefit from:

Complete Security: Documents are not actually stored on your mobile device. They remain safely filed in your company’s digital file cabinets. And of course, the retrieval protocol can be encrypted, and access to the document management system is also protected. 

Convenience: No need to lug a briefcase full of hard copies around. Digital document management lets you access your files directly from your smartphone or tablet. You can quickly and easily load documents, view them on-screen, collaborate, and forward them along in the workflow.

Fast Access: Immediate access to all your files is absolutely essential, whether you’re sitting at your desk, or waiting for your flight. Find the documents you need in seconds on your mobile device, and instantly download the important information you need.

Functionality: You don’t have to go without all the helpful functions that make finding and editing your documents easy at the office. For instance, mobile features are available that allow you to stamp your invoices or view document-related information, such as the file name, index entries, date and file size.

Efficiency: A mobile document solution saves your company time and money. And that translates into more effective sales calls, improved customer service, accelerated cash flow, and more responsive problem resolution.

Make any time the perfect time to get the job done… and make every second count! Contact us today to learn more. 

 

Read More! 

ATLANTIC'S OCTOBER 2014 NEWSLETTER:


Atlantic sponsors RBA TechExpo @Rockland Community College 10.22.2014

  
  
  
  
  

The Tech Expo flyerTECH Expo Atlantic and RBI  RCC 10 22 2014

Atlantic Sponsors RBA 10 22 2014 Tech Expo at RCC

2014 RBA’S Regional Business Tech Expo Wednesday October 22, 2014 Sponsored by Atlantic, Tomorrow's Office!

Location: Rockland Community College, 145 College Road, Suffern, NY

FREE ADMISSION, Exhibit Hours are 1-5:30pm

Featuring exhibits from a variety of industries. Your chance to see the latest products & services.

Digital Age Seminars 10am - 12pm

  • Identifying Secure Cloud Service Providers by Sean O’Rourke, Syzygy 3
  • Recent Security Breaches & How To Protect Your Identity and Business by Andre McGregor, Special Agent, FBI
  • How Secure Are Your Documents by Patti Kanner, Atlantic, Tomorrow’s Office

New Office Equipment

Flublok Influenza Vaccine Available

Food Demonstrations

 

Rockland Business Association, Inc.

(845) 735-2100 rba@rocklandbusiness.org

www.rocklandbusiness.org

www.tomorrowsoffice.com


 

Production Print Event hosted at Atlantic's NYC HQ October 16th!

  
  
  
  
  

 

The PRODUCTION PRINT Event

  Production Print with Atlantic Tomorrows Office

 

Thursday, October 16th, 2014 From 8:00AM to 5:30 PM

Atlantic Tomorrow’s Office Headquarters

134 West 26th Street, New York City 10001

      8th Floor Check-In


Eventbrite - Atlantic, Tomorrow's Office PRODUCTION PRINT Event

http://AtlanticProductionEvent.eventbrite.com 

Live Demos, Prizes & Giveaways

9 am: Automating Job Submission - 5 Ways to Increase Your Efficiency:

Automate tasks with Fiery Hot Folders, Virtual Printers, Presets, and more. Produce jobs faster, minimize touches, reduce errors and increase production output to match growing demand from your customers for short-run jobs.

1 pm: Variable Data Seminar - VDP is relevant to your Business, relevant for Growth, and relevant for Profitability.

Featuring Konica Minolta’s brand new C1100

Breakfast, Lunch and light Refreshments will be served.

We look forward to seeing you there!

 

https://atlanticproductionevent.eventbrite.com

If LIRR shuts down YOUR BUSINESS DOESN'T HAVE TO!

  
  
  
  
  

Ask Atlantic how to work Smart -remote!

Are your employees among the 300,000 New Yorkers that rely on the LIRR?
Here are some best practices from Atlantic, Tomorrow’s Office to prepare your people to work remotely:

PHONE TIPS
• Take your spare VOIP handsets home and connect them
• Set up call forwarding from your desk phone to your cell phone
• Make sure you know how to access your office voicemail from home
REMOTE ACCESS SUGGESTIONS
• Ensure you have current passwords and login information
• Test your remote access system from home TONIGHT!
FILE ACCESS & SHARING
• Extend your server into the cloud with a hybrid-cloud solution
• Don’t copy company files to personal Dropbox accounts
• Don’t email content between employees
• Ask Atlantic how to get into the cloud while still leveraging your local server. Atlantic can prepare your employees to be a mobile workforce.


Let us show you how you can work from anywhere – anytime!
Contact Atlantic, Tomorrow’s Office to learn how at 212-741-6400 or info@tomorrowsoffice.com

>Atlantic's tips for working Smart-remotely<

Instantly Find Any Email You’ve Ever Sent/Received!

  
  
  
  
  

Atlantic July 2014 Newsletter 

Take Back Control of Your Email

How many emails do you receive every day? 25? 50? 100? More? And how many do you write?

Often arriving in giant waves, email can be overwhelming. You get so caught up in communicating — simply doing your job — it becomes almost impossible to keep up with filing all that important information (including attachments). And you know you’re going to need to find that information… some day.

But let’s face it: who has the time for filing? 
Read More....  Atlantic July 2014 Newsletter 

Atlantic's Document Management Solutions: Achieve Your Sustainability Goals

  
  
  
  
  

Atlantic Document Management Solutions - click this link for the pdf

Atlantic's Document Management Solutions

Atlantic Document Management Solutions can serve a critical role in
helping businesses achieve sustainability goals and benefits by reducing or
eliminating document printing, copying, and physical routing by enabling
secure document access anytime, anywhere, from any configured device.
The cumulative economic, environmental, and workplace quality impact is
stunning:

 The costs of using paper in the office can run 13 to 31 times the cost of purchasing the paper in the
first place
 It takes more than 1½ cups of water to make one sheet of paper
 Over 40% of wood pulp goes toward the production of paper.
 Reducing paper use reduces greenhouse gases: each time 40 reams of paper preserves 1.5 acres
of pine forest absorbing carbon for a year.
 A single invoice sent through the mail has a carbon footprint of around 50g
 Domino effect – less print, less power, less toner, less water, less resources
 The average paper document is copied 9 to 11 times.
 We are approaching 4 trillion documents being stored by businesses and government agencies.
 Each four-drawer file cabinet holds an average of 10,000 to 12,000 documents, takes up to 9
square feet of floor space, and costs $1,500 per year.
 Every 12 filing cabinets require an additional employee to maintain.
 18 minutes is the average search time for a document.
 Paper in the average business grows by 22% a year, meaning your paper will double in 3.3 years.
 U.S. managers spend an average of 4 weeks a year searching for or waiting on misfiled,
mislabeled, untracked, or ‘lost’ papers”
 The costs of using paper in the office can run 13 to 31 times the cost of purchasing the paper in the
first place
 It takes more than 1½ cups of water to make one sheet of paper
 Over 40% of wood pulp goes toward the production of paper.
 Reducing paper use reduces greenhouse gases: 40 reams of paper is like 1.5 acres of pine forest absorbing carbon for a year.

Source: www.thepaperlessproject.com

Contact Patti Kanner for more info:  pkanner@tomorrowsoffice.com or call us at 212-741-6400

 

"The Fast, Easy Way to Store and Retrieve Your Documents" JUNE 2014 Newsletter

  
  
  
  
  

The Fast, Easy Way to Store and Retrieve Your Documents; Traditional paper filing is a losing battle.

Multiple hard copies, filed under different headings in different folders. Bulky file cabinets or corrugated boxes, using up valuable floor space. Even offsite storage facilities to handle the ever-expanding volume. They all come with huge costs — not the least of which is wasted employee productivity doing all...

Read more: http://bit.ly/1mXHn9m


 

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