Came across an article in USA Today that in response to the recession and resulting budget cuts, courts across the country are looking to move to digital record-keeping to save time, paper and most important, money.
Although digital migration started some 20 years ago, virtually all states are accelerating their efforts to quicken the pace. Budgets, on average are down nearly 20% since 2008 and everyone is scrambling to find cost savings to offset these cuts.
Going paperless enables the courts to operate more efficiently as documents are stored, tracked and retrieved better. Some lawyers claim that filing electronically gives them more time to meet deadlines.
The article does site a case where going paperless is still not universal. In fact, New York City has just ordered new electronic typewriters for their police department and over 18 other city agencies that still used forms with carbon copies! Apparently, carbon copies are still a standard in various court systems.
Many companies are recognizing that going digital not only saves money, it allows them to operate more efficiently! Document management systems are designed to maintain documents so that they are immediately available. They are electronically stored and organized with easy-to-use functions, simple administration and seamless integration. Well known for the ease of its installation and the simplicity of its system administration, these systems allow employees to easily retrieve any document, any time, from any location.
Document Management benefits at a glance:
- Can be used for all document types: letters, faxes, records, email, and drawings
- Simple installation and administration
- Only one document pool for all documents
- Integrates with any workflow
- Information is available from any location
- Simple searching and fast retrieval
- Tamper-free document security
- Lower total cost of ownership than comparable document management programs
Most companies have multifunction devices that can scan, print and fax, so it’s relatively easy to begin the process.